West Linton and District Beekeepers' Association is a voluntary organisation for beekeepers. 

​

We take your privacy seriously and this privacy policy sets out how we will use your data, who we will share it with, how we keep it secure and your rights as a data subject. We may change this policy from time to time so please check this page occasionally to ensure that you're happy with any changes. By using the website, you're agreeing to be bound by this policy.

​

What we need from you 

We obtain information about you when you use our website or when you contact us with a request. The personal information we collect might include your name, address, email address and telephone number. Should you register as a member of West Linton and District Beekeepers' Association or renew your membership (including if you are registering or renewing on behalf of a young person aged 16 or under your details will re-recorded and your association with that young person will be recorded), we will ask you for the following personal information: 

• Contact details – name, address, email address and phone number. 

• Extra information for attending events/meetings including emergency contact details, relevant health conditions, etc.  If you do not provide us with all of the personal information that we need this may affect our ability to offer you our membership services.

​

How Is Your Information Used?

We may use your information to:

• process a donation you have made
• process requests that you have made

• send you communications which you have requested

 

If you are a member of the association there are additional reasons why we need your personal information.

​

Why we need your personal information – contractual purposes 

We need to collect members’ personal information so that we can manage their membership. We will use members’ personal information to: 

• Provide core member services, including access to the members area of the website 

• Organise activities and manage risk and safety for those who participate in hands-on beekeeping activities. 

 

Why we need your personal information – legitimate purposes 

We also process members’ personal information in pursuit of our legitimate interests to: 

• Engage on subjects relevant to our representative role, including obtaining views in surveys and polls for research purposes, informing of events and requesting involvement in our beekeeping and conservation activities. 

• Promote performance and participation in beekeeping by offering courses, workshops, examinations and other training activities and events. 

• Raise awareness of beekeeping by capturing photos, videos and live-streaming at events. We will use this for promotion, education and development purposes. 

• Celebrate achievement in our craft by nominating members for awards, and publishing the results of SBA examinations.

• Respond to questions, comments, support needs, complaints or concerns.

 

Why we need your personal information – legal obligations 

We process certain personal information relating to members for the purposes of maintaining a register of members, which includes name, address, date admitted to membership and date on which membership ceased, and to hold general and AGM meetings, including issuing notices and AGM voting arrangements.

 

Why we need your personal information – equality monitoring 

We may in the future, use aggregated and anonymised reports of personal information relating to gender, disability, ethnic group, religion for equality monitoring purposes, enabling us to evaluate and promote equality of opportunity within our craft. 

​

Other uses of your personal information 

We may ask you if we can process your personal information for other purposes. Where we do so, we will provide you with an additional privacy notice explaining how we will use your information for these purposes. 

​

Storage of Information

All digital information is encrypted for transmission and storage. All hard copies of information are stored by our secretary in a locked and secured location.

​

Collection, use and disclosure of personal information

You have the right to: 

• Change your communication preferences or restrict the processing of your personal data for specific purposes. 

• Request that we correct your personal data if you believe it is inaccurate or incomplete 

• Request that we delete your personal information. 

• Access the personal data that we hold about you through a “subject access request”. 

• Change your communication preferences by contacting us - click here

​

If you are dissatisfied, you have a right to raise a complaint with The Information Commissioner's Office.